Pleneo Launches to Rethink How Large Meeting Rooms Are Deployed and Operated

DALLAS--(BUSINESS WIRE)--Pleneo (www.pleneo.com) today announces its launch as a new collaboration technology company introducing a fresh approach to medium and large meeting rooms. While small meeting rooms are now routinely deployed as standard IT endpoints, larger rooms are still delivered room by room — making them harder to deploy, more complex to operate, and increasingly difficult to manage consistently as organizations scale.

Pleneo has been created to address this gap.

Built by the team behind Xilica, a 25-year professional audio brand with thousands of large rooms deployed globally, Pleneo combines deep experience in complex spaces with a new operating model designed for modern IT and UC environments. Rather than treating each room as a bespoke project, Pleneo focuses on enabling rooms to behave and be managed as a single system — enabling simple deployment for IT teams and clearer, more repeatable delivery for UC and AV channel partners.

At the heart of Pleneo is Room OS, a software-driven operating layer that defines how medium and large meeting rooms are deployed and operated. Room OS combines secure, on-device intelligence with cloud-based orchestration via Pleneo Cloud, enabling zero-touch provisioning of component-based room systems. Audio, video, and room peripherals are brought together into a single, manageable environment — delivering consistent, high-quality deployments, without manual intervention or adjustment of settings.

This approach is anchored by RoomHub, the physical heart of the Pleneo room. Originally developed within Xilica and now forming a core part of the Pleneo platform, RoomHub brings secure, localized edge intelligence into the room while remaining tightly integrated with Pleneo Cloud. By processing audio and video at the edge, RoomHub enables advanced capabilities such as AI-driven AutoDeploy, NoiseSense, ML-based de-reverberation, video intelligence, and IQ Voice Enhancement — ensuring consistent, high-quality room inputs while keeping latency low and sensitive data local.

By standardizing how rooms are deployed, commissioned and managed, Pleneo removes much of the uncertainty traditionally associated with larger room projects. Rooms can be delivered and managed as complete systems rather than collections of individual devices, enabling more predictable outcomes, cleaner handover, and consistent rollout at scale across sites.

“Large meeting rooms are no longer special cases,” said James Knight, CEO, Pleneo. “They’re increasingly part of the core collaboration estate, and they need to fit naturally into IT and UC operating models. Pleneo was created to offer a new way forward — one that makes large rooms easier to deploy and easier to operate.”

As collaboration platforms increasingly incorporate intelligent assistants and AI-powered workplace capabilities, meeting rooms are becoming critical inputs into how conversations are captured, summarized, and acted upon. In medium and large spaces, the quality and consistency of system inputs — audio, video, and spatial context — directly affect outcomes such as transcription accuracy, speaker attribution, and post-meeting insight. Pleneo is designed to make it practical to deliver these high-quality inputs at scale in complex environments, enabling organizations to adopt intelligent collaboration with confidence and consistency.