Transforming Corporate Spending Processes: T&E and AP Best Practices and Digitization (Philadelphia, PA, United States - March 12-13, 2020) - ResearchAndMarkets.com

DUBLIN--()--The "Transforming Corporate Spending Processes: T&E and AP Best Practices and Digitization" conference has been added to ResearchAndMarkets.com's offering.

Every business or organization essentially has two financial flows revenue and expenses. Money coming in is, obviously, what keeps a business afloat and allows it to operate for an extended period. However, once the money comes into an organization, there needs to be a surefire way to track expenses and keep costs minimal and manageable. That's why the spotlight is on transforming the travel and entertainment (T&E) and accounts payable (AP) processes. This two-part seminar will explore modern best practices, the impact of digitization and the critical controls to consider for your T&E and AP processes.

Part 1 - T&E Best Practices and Process Transformation

Technology may have opened up new ways for individuals to connect, but there is still no substitute for face-to-face communication. U.S. companies collectively spend hundreds of billions of dollars each year on travel and entertainment. Considering that travel and entertainment spending also represents a big part of the typical company's budget, the efficiency and effectiveness of managing employee expense reports can have a significant impact on an organization's financial performance and profitability. And business travel is continuing to increase.

Finally, to stress the value and importance of the T&E process, The Economist Intelligence Unit surveyed chief financial officers and other financial managers across the U.S., U.K., France and Germany earlier this year, and found that more than 60 percent lack complete visibility into company expenses. According to Coupa, which commissioned the report, the data revealed the importance of migrating T&E processes to the cloud, enabling digitization of expense data and allowing managers to gain visibility into that data.

Part 2 - AP Best Practices and Process Transformation

The accounts payable process can be very complex but doesn't have to be with the knowledge and implementation of best practices and automation. Regardless of a company's size, the mission of accounts payable is to pay only the company's bills and invoices that are legitimate and accurate. Best practices, internal controls and automation can reduce the complexity of the process and can ensure that payments are accurately made to a valid and compliant supplier.

This seminar focuses on the end-to-end accounts payable process, considers the linkage to the P2P process, and the impact of digitization. This seminar will also address the current trends in the accounts payable process which includes eInvoicing, ePayment, Robotic Process Automation (RPA), Artificial Intelligence (AI) & Machine Learning, and e-Accounting. This session will consider the implementation of these trends and how the accounts payable process can be modernized.

The accounts payable process or function is immensely important since it involves nearly all of a company's payments outside of payroll. This seminar will provide the best practices, tools, and internal controls that will help to safeguard a company's cash and other assets.

Learning Objectives

Part 1 - T&E Best Practices and Process Transformation

  • Understand all the components, dependencies and interdependencies of the T&E process.
  • Define the impact of the T&E upon the corporate payment process.
  • Determine how the T&E process should be organized for maximum efficiency.
  • Define the roles and responsibilities of the T&E process.
  • How to develop an embraceable and enforceable T&E policy.
  • Understand the types and impact of corporate credit cards.
  • Learn when and how to the use of the corporate cardholder's agreement.
  • Define the details of the internal controls for a T&E process.
  • Understand what regulatory compliance means to the T&E process.
  • Identify the T&E metrics that will work the best for your T&E process.
  • Using T&E spend data for decision making
  • Learn how to transform empower your T&E team with digitization.
  • Define a blueprint for T&E digitization.

Part 2 - AP Best Practices and Process Transformation

  • Apply accounts payable best practices in a digitized world.
  • Determine how AP is a key component of the Procure to Pay (P2P) process.
  • Tap into the value of the AP process with best practices in the areas of metrics, analytics, and spend analysis.
  • Determine the process linkages and connection to the P2P process which includes supplier selection, contract & purchase order, supplier master best practices and the impact of good front end processes on the payment process.
  • Delve into the risks and controls needed to ensure compliance from supplier selection through invoice processing, payment and accounting.
  • Review the risks and internal controls for the AP process starting with the supplier onboarding process through the financial close.
  • Understand what regulatory compliance means to the AP process.
  • Define the key dependencies and the business partnerships needed to make the accounts payable process successful.
  • Obtain examples of AP policies and procedures.
  • Define blueprints for both AP and P2P digitization.

Agenda:

Day 01 (8:30 AM - 4:00 PM)

8:30 - 9:00 - Registration Process

9:00 - 9:30 - Session Start Time, Attendee Expectations and Agenda Review

9:30 - 10:30 - An Overview of The T&E Process and Where to Digitize

10:30 - 10:45 - Morning Coffee Break

10:45 - 12:00 - T&E, The IRS, and Other Regulatory Compliance Requirements

12:00 - 12:45 - Lunch

12:45 - 1:45 - Developing a T&E Policy that Works

1:45 - 2:45 - Metrics, Analytics, and Trends in Travel Expenses

2:45 - 3:45 - Managing Risk in Your T&E Process

3:45 - 4:00 - Concluding Remarks - Day 1

Day 02 (8:30 AM - 4:00 PM)

8:30 - 9:00 - Session Start Time, Attendee Expectations and Agenda Review

9:00 - 10:00 - Accounts Payable (AP) Process Review

10:00 - 10:15 - Morning Coffee Break

10:15 - 11:00 - Best Practices in the Supplier Onboarding Process

11:00 - 12:00 - AP Policies and Procedures

12:00 - 12:45 - Lunch Break

12:45 - 1:45 - Measuring AP Process Performance

1:45 - 2:45 - Managing Risk in Your AP Process

2:45 - 3:00 - Afternoon Break

3:00 - 3:45 - Where, How and When to Digitize Your AP Process

3:45 - 4:00 - Concluding Remarks

Speakers:

Chris Doxey
Owner and President
Doxey, Inc.

Chris has been the owner and president of Doxey, Inc. since 2012. She provides management consulting services to clients such as NACHA, Oracle and Mastercard. She advises her clients on how to implement leading edge best practices and automation in the areas of internal controls, risk management and metrics for financial operations. She specializes in the procure to pay (P2P), order to cash (O2C) and record to report (R2R) processes.

For more information about this conference visit https://www.researchandmarkets.com/r/7tivny

Contacts

ResearchAndMarkets.com
Laura Wood, Senior Press Manager
press@researchandmarkets.com
For E.S.T Office Hours Call 1-917-300-0470
For U.S./CAN Toll Free Call 1-800-526-8630
For GMT Office Hours Call +353-1-416-8900

Contacts

ResearchAndMarkets.com
Laura Wood, Senior Press Manager
press@researchandmarkets.com
For E.S.T Office Hours Call 1-917-300-0470
For U.S./CAN Toll Free Call 1-800-526-8630
For GMT Office Hours Call +353-1-416-8900