Kroll Ontrack Enhances Enterprise Information Archiving Solution with Unique Discovery Functionality and Content Compatibility

Ontrack Compass Enterprise Archiving Solution Enhanced to Include Custodian-Foldered Output to Reduce Discovery Processing Time as well as Legal Hold Notification within the Archive to Reduce Risk and Streamline the Legal Hold Process

MINNEAPOLIS--()--Kroll Ontrack, the leading provider of information management, legal technologies and data recovery products and services, today announced the launch of Ontrack® Compass™ enterprise archiving solution version 2.1, the first enterprise archive to introduce Custodian-Foldered Output to reduce discovery processing time and Legal Hold Notification within the archive to reduce risk and streamline the legal hold process. In addition to this new discovery-specific functionality, Ontrack Compass enterprise archiving solution v2.1 also includes archiving capabilities for Microsoft® Office SharePoint® Server content and instant messages (IM), two of the most needed content types for compliance and discovery besides e-mail. With extensive experience in heavily regulated and litigated industries, Kroll Ontrack’s industry-leading consultants and full-service Professional Services team are prepared to assist clients leverage these new features in the Ontrack Compass enterprise archiving solution to reduce risks and manage regulatory compliance, retention policies, audits, investigations and litigation preparedness.

“Discovery, now virtually commonplace for organizations when responding to U.S. litigation and/or investigations, begins with an organization’s retained data. As the leading discovery services provider, Kroll Ontrack saw an opportunity to address unmet needs in the archiving space. Both Custodian-Foldered Output and Legal Hold Notification enhance the solution’s ease of use and reduce risk and downstream discovery time and costs,” said Tom McCaffrey, director of archiving, Kroll Ontrack. “Additionally, with the widespread use of Microsoft Office SharePoint software to store business data and IM to communicate internally and externally, the Ontrack Compass enterprise archiving solution v2.1 allows organizations to better ensure compliance and reduce storage management costs.”

Specifically, the Ontrack Compass enterprise archiving solution is uniquely designed to help corporations respond to requests for electronically stored information (ESI). To date, many archives do not allow for pinpointed custodian-level output. Instead, data is exported to an electronic discovery provider that uses a manual process to reorganize the data by custodian, or data is processed under a general custodian, which requires more review time downstream. The new Custodian-Foldered Output feature ultimately:

  • Reduces discovery processing time by 50 percenti.
  • Reduces risks including losing, modifying or improperly categorizing data that can arise from a manual process.
  • Enables legal teams to make a strategic determination with regard to insourcing, outsourcing, budgeting, and when and whether to involve outside counsel.

In addition, Ontrack Compass enterprise archive solution v2.1 also includes the following enhancements:

  • Legal Hold Notification: Legal teams can now generate legal hold notifications from within the archive, at the point the search and legal hold occurs. Authorized users can systematically manage legal hold templates and notifications across multiple matters and generate e-mail notices informing identified custodians that they have a legal duty to preserve any and all material with respect to a particular matter.
  • SharePoint Archiving: As one of the largest growing sources of discoverable enterprise content, organizations need the ability to archive documents, wikis and blogs stored on Microsoft Office SharePoint Server to better ensure compliance with retention requirements and reduce collection time and costs for discovery. Ontrack Compass Archive for SharePoint enables organizations to meet these needs as well as improve server performance and reduce storage management costs with the power to migrate older versions of documents from the SharePoint Server to the archive.
  • IM Archiving: As IM is increasingly used by organizations to communicate, many organizations need to archive employee IM conversations in one, central location in accordance with their retention policies and to achieve compliance. Ontrack Compass Archive for Instant Messages archives this content to ensure that relevant data is produced for regulatory requests, litigation and investigations, which decreases the risk of sanctions and/or adverse inference.
  • Exchange 2010 Compatibility: Ontrack Compass enterprise information archive v2.1 supports Microsoft Exchange Server 2010, enabling IT teams to efficiently meet IT environment requirements as well as easily migrate to the latest Microsoft e-mail platform.

Ontrack Compass v2.1 is available worldwide. For more information about how the solution can meet the needs of your organization, visit www.krollontrack.com/ontrack-compass or call 800 645 3649.

About Kroll Ontrack Inc.
Kroll Ontrack provides technology-driven services and software to help legal, corporate and government entities as well as consumers manage, recover, search, analyze, produce and present data efficiently and cost-effectively. In addition to its award-winning suite of software, Kroll Ontrack provides data recovery, data destruction, paper and electronic discovery, document review, computer forensics, secure information services, ESI and jury consulting, and trial presentation services. Kroll Ontrack is the technology services division of Kroll Inc., the global risk consulting company. Kroll is a subsidiary of Altegrity, an industry-leading provider of information solutions. For more information about Kroll Ontrack and its offerings please visit: www.krollontrack.com; www.ontrackdatarecovery.com.

i Based on a Kroll Ontrack study of electronic discovery processing.

Contacts

Kroll Ontrack Inc.
Alison Koski, 212-331-8436
alisonk@text100.com
or
Andrea Young, 952-358-5516
ayoung@krollontrack.com

Contacts

Kroll Ontrack Inc.
Alison Koski, 212-331-8436
alisonk@text100.com
or
Andrea Young, 952-358-5516
ayoung@krollontrack.com