Write a Press Release

Craft an eye-catching press release that ranks well in search and informs your audiences.

Optimize and Reach Your Audience

Follow these tips to reach all the right targets.

Consistent, Targeted Messaging

The most important rule for writing a press release is to make sure that it's centered on a single, newsworthy topic that's important to your target audiences. A release that's about a clearly identifiable topic, and which includes keywords and phrases that are likely to matter to your targets, is more likely to be found in search, read by your audiences, and shared through the social networks that boost your search ranking with authoritative, earned links.

Write a Clear, Concise Headline

Search engines rely heavily on page titles to determine ranking, and your press release's headline is its page title. For proper indexing by news sites, your headline should be between 2 and 22 words. Search engine results often limit titles to around 67 characters, so make sure your most important information is right up front in the headline. Keep it straightforward and avoid puns or plays on words.

Use Subheadlines

While subheads are not included in page title tags, they are a good place to incorporate additional keywords that are not in your headline. They also provide early supplemental guidance to readers as they decide whether to continue reading.

Add Meaningful Links

Use links in your release to direct your audiences to relevant additional content: Backgrounders and FAQs for reporters and analysts, product purchase pages and reviews for customers, campaign-specific landing pages, and so on. By placing relevant, context-appropriate links, you'll drive measurable traffic to your own site and enhance the integration of your PR and marketing efforts. Links in press release issued via Business Wire employ "no follow" tags per search engine guidelines. So, while the links in your press release may not enhance SEO, they improve user experience; when used in third party coverage and mentions, do provide earned media SEO benefit.

Use Text Formatting for Emphasis

Bold, italic, underlined and bulleted text help emphasize key points in your release, break up your content into easily digestible sections and provide visual cues for skimmers to quickly pick up the gist of your news.

Include Multimedia

Multimedia makes your release stand out to reporters and readers, and embedded images increase your release's reach in search engines. Google Images receives a massive amount of search traffic and drives readers back to your release. Optimize your images by making sure they have clear file names which accurately describe the image and incorporate a keyword (e.g., "Important Product Name.jpg" rather than "DSC_1234.jpg"). Include a descriptive caption for any multimedia asset you distribute.

Include Your Company Logo

Build recognition by including your logo at the top of your release. It's free with any Business Wire circuit. Your logo is likely to be the first image people find when searching for your brand or organization name.

Include Complete Contact Information

Make sure to provide up-to-date phone numbers and e-mail addresses; reporters tell us that omitting these is one of their main pet peeves. Always include a way for media to follow up with any questions. Consider including a Twitter handle or other social media profile. Do not include contact details for communication tools you do not monitor regularly.

Include Identifiers for Publicly Traded Companies

If your company is publicly traded, include your exchange, stock symbol and International Securities Identifier Number (ISIN). These maximize access and search functionality of your press release in financial databases and news systems.